ANNUAL MEETING MINUTES
October 18, 1998
The annual meeting of WPRC was held at the 911 Center in Mercer,
October 18, 1998.
Denny (N3EJY) asked permission to record the proceedings of
the meeting for
the purpose of transcription of the minutes. The recording of the
proceedings will then be destroyed after the minutes are transcribed.
Permission was granted by consensus of the voting members present.
N3EJY called the meeting to order at 1333 hrs.
1) N3EJY requested introduction of those members present.
BOARD OF DIRECTORS MEMBERS PRESENT: N3EJY, N3MRU, KC3ET, N3QCR, KR3P
REGULAR MEMBERS PRESENT: N3MBR, N3GPM, WA3HDK, N3UBZ, KE3ED, N3LLR, KE3JP,
N3OCL, N3WMV, N3XAR, W3CYO
GUESTS PRESENT: K8CLP
2) Applications for membership to WPRC were presented:
Regular Memberships: K3RS Robert Shaffer, representing 224.94
Associate Memberships: K3YO Albert McKee, Ellwood City Amateur
Memberships were accepted by consensus of the members present.
3) The minutes of the Summer Meeting (July 19, 1998) were approved
by N3LLR second by KE3JP.
4) The treasurer's report was given by Chuck (KC3ET), showing
a balance of
$2,315.06 in the treasury. Chuck also reported that WPRC membership in
1998 is 85 regular memberships, 27 associate memberships, and 136
repeaters represented. The treasurer's report was approved on motion by
5) N3EJY brought up the subject of removing persons from the
mailing list on their request because they receive the newsletter from the
news server. Two (2) members thus far have indicated their preference not
to receive the newsletter via snail mail. A paper was sent around the
table asking members present to indicate whether they wanted to
discontinue the receipt of the newsletter via snail mail. Following is
the list of persons indicating the above: W3CYO, N3WMV, N3OCL, KE3JP,
N3LLR, N3UBZ, WA3HDK, N3GPM
6) N3EJY indicated that an individual has agreed to purchase
software for WPRC with the agreement that funds collected from individuals
requesting studies of their repeaters be remitted to that individual for
repayment. The software will be discussed further under new business.
N3EJY shared a portion of the OARC newsletter concerning the
OARC ATV coordination standards.
Joe (KR3P) indicated that since the last meeting there have
coordination items acted upon: 7 on hold for further information, 3
re-coordinations, 1 proposed, 2 initial coordinations, 10 on the air notices,
15 final coordinations (2 in state, 13 out of state). This brings us to a
total of 148 items presented for action to WPRC, a record high in any one
calendar year. All items received have been acted upon.
27 items remain outstanding concerning initial coordinations
issued with no
information received by WPRC as to whether or not these repeaters are on the
air. KR3P indicated that if no information is received by January 1999 the
frequencies will be returned to the pool of available frequencies.
It was suggested by N3QCR that an acknowledgment be sent to
requesting application. That acknowledgment will include the correspondence
log number and the date received by WPRC.
N3GPM requested information on the status of the application
coordination submitted by N3JGT. The log was searched and indicated that the
application was received on April 19, 1998, Log #952. KR3P will search his
records and reply to Mr. Reid.
COMMITTEE ON CO-CHANNEL SPACING
N3GPM reported on behalf of the committee. Most coordination
indicated spacing of 120 miles on 2 meters. TMARC has a very complicated
formula which was shared with the council. The information collected was
discussed. N3EJY thanked the committee for their work.
N3GPM requested an update on the interference problem the 147.075
is still experiencing from WV. A request for information has been sent to
SERA. The only response received is that they are looking into the request.
N3EJY reported that WPRC is now a Not for Profit Corporation
Commonwealth of Pennsylvania. The cost for the incorporation was $420.
The structure of the corporation is such that it includes 5
directors of the
corporation. Structure of the organization becomes President, Vice President
Secretary and/or Treasurer.
Structure of the coordination process will include 4 or 5 Regional
Coordination Assistants (RCA) The responsibilities of RCAs include acting
with the Director of Coordination for all coordination responsibilities that
are brought before the Board of Directors for action. RCAs will need to have
a familiarity with the area they serve. All coordinations will be presented
to the Board of Directors for approval.
N3LLR suggested an assessment per repeater to aid in the purchase
N3EJY suggested that the $3000 designated in the proposed budget
from the Office Supplies line and placed in contingencies. The conversation
again returned to the purchase of the software.
N3LLR moved that the cost of the propagation software be removed
proposed budget. KE3ED seconded the motion. The motion carried.
The total proposed budget then totals $854.31. N3LLR moved
that the budget
be approved as revised. KE3ED seconded the motion. The motion carried.
KR3P reported on developments in the NFCC.
1)Three board members have been re-elected:
Dick Isely (W9GIG)
Owen Wormser (K6LEW)
Dave Shiplett (AC4MU)
2)The WEB page has been developed. The URL is http://www.arrl.org.nfcc
KR3P reported on two items received. These items will require
KR3P requested responses from 6 meter repeater owners on the
appeared in the newsletter. There was discussion concerning 1.7 MHZ, 500 kHz
1MHz offsets. KR3P will send an information gathering letter to all trustees
of the 6 meter systems.
KC3ET requested information on the ARRL mediation service.
N3LLR will bring
information to the January meeting.
W3CYO nominated N3EJY for President of WPRC. N3LLR seconded the nomination.
N3MBR nominated N3GPM for Vice President of WPRC. N3LLR seconded
W3CYO nominated N3QCR for Secretary of WPRC. WA3HDK seconded the nomination.
W3CYO nominated KC3ET for Treasurer of WPRC. KE3ED seconded the nomination.
W3CYO moved that nominations be closed. The motion was seconded and carried.
There being no further nominations and only one nominee for
N3EJY directed the secretary to cast a unanimous ballot for the positions of
President, Vice President, Secretary and Treasurer.
N3EJY brought up the subject of the locations for the 1999 meetings.
January 17 - Washington area. W3CYO will contact N3QCR with
April 18 - Bradford area. N3LLR will contact N3QCR with location and
July 18 - Delmont.
October 17 - Brookville.
Discussion returned to the RCAs. A job description and application
sent to the membership requesting volunteers for the 4 open positions.
There being no further business, the meeting adjourned at 1532 hours.
N3QCR Mary A. Housholder, Secretary
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These meeting notes are subject to review and will be voted upon at the next
regular meeting of the W.P.R.C.